Administrative Assistant


Are you a Business Administrative student who is a self-starter, with a passion for working with a growing non-profit organization that supports Indigenous peoples experiencing homelessness? The Aboriginal Coalition to End Homelessness Society (ACEHS) is seeking an Administrative Assistant co-op student to support the admin team with various tasks.


We are a non-profit and registered charitable organization whose sole focus is to support Indigenous peoples experiencing homelessness with a vision to lead long-term systemic change to better meet the needs of our people living away from home and experiencing homelessness. Established in 2016, the Aboriginal Coalition to End Homelessness is an Indigenous-led non-profit organization whose mission is to end Indigenous homelessness across Vancouver Island by lovingly providing culturally supportive housing and services. Our work is grounded in Indigenous knowledge and centers on the voices of the Indigenous Street Community who share their immediate needs, lived experiences, and thoughts on solutions. Together, these perspectives guide our path toward collective healing, health, and housing stability. Being the sole organization focused on ending Indigenous homelessness on Vancouver Island, the work of the ACEHS is critical.

Posting Details

Date Posted: May 25, 2023

Location: Victoria, BC

Hours: 35 – 40 hrs/week 

Wage : $16.75 per hour


  • Prepare communications as required for the Director of Operations and Executive Assistant.
  • Act as point of contact for program inquiries, requests, and referrals.
  • Assist the Director of Operations with the facilitation of current and developing initiatives and the development of Program Binders.
  • Data entry (budget tracking spreadsheets, submitting receipts through Central 1 / QuickBooks, etc.)
  • Monitor shared email inboxes such as reception and administration.
  • Create agendas and accompanying documents for meetings as requested and send meeting invites as required.
  • Record meeting minutes and distribute in a timely manner.
  • Coordinate office schedules and appointments.
  • Maintain and update office and storage, inventory lists and mail logs.
  • Organize travel arrangements, meeting facility booking and creating agendas for events when required.
  • Order and maintain office supplies as needed.


  • Working towards an Undergraduate degree in Business Administration.
  • Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
  • Ability to multitask and push multiple projects to completion simultaneously.
  • Ability to efficiently operate office equipment such as laptops, printers, scanners, and copiers.
  • Understanding of the intergenerational trauma that occurs because of colonization, Residential Schools, Sixties Scoop, and other oppressive systems as well as the history of Indigenous peoples in Canada.
  • Ability to work in a holistic, professional, and non-judgmental manner as you are working with a broad range of personalities, needs, cultures, lived experiences and abilities.


  • Ability to use stairs
  • Ability to lift 30 pounds
  • Ability to complete repetitive tasks (such as sitting, standing, walking and bending)


Preference will be given to qualified candidates with Indigenous ancestry. The ACEHS values strength in diversity. As an inclusive employer that celebrates the gifts of all its staff and encourages members of the 2SLGBTQQIA+ community to apply. 

Interested candidates are asked to submit a resume and cover letter which highlights how your knowledge, skills and abilities will and contribute to the ACEHS. 


Interested candidates can apply using the “Apply Now” icon bellow or by forwarding a resume and cover letter to with the job title in the subject line.