Job Title

JOB SUMMARY

Are you a person who is passionate about working with Indigenous Peoples experiencing homelessness and is interested in providing culturally supportive and safe models of care? The Aboriginal Coalition to End Homelessness Society (ACEHS) is seeking an Executive Assistant to support the Executive Director (ED). The Executive Assistant is responsible for the administrative capacity development of the ACEHS, is required to provide a broad range of support to assist the ED and to respond to the overall vision and strategic directions of the Society. The position works closely with senior management.

ABOUT US

We are a non-profit and registered charitable organization whose sole focus is to support Indigenous peoples experiencing homelessness with a vision to lead long-term systemic change to better meet the needs of our people living away from home and experiencing homelessness.

This is a Full Time position which qualifies for benefits!

Posting Details

Date Posted: April 11, 2022

Closing Date: April 30, 2022, 4:00pm

Location: Victoria, BC

Hours: 40 hrs/wk. Monday – Friday

Wage / Salary: $27.00 an hour, two weeks paid vacation, fully funded benefits after successfully passing the probation period. 

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ABOUT THE ROLE

KEY RESPONSIBILITIES

There are five primary focuses of the position: Assisting the ED, Research Support, Communications, and Projects.

Job Deliverables

  1. Administrative
  • Daily consultations: Completing a broad variety of administrative tasks including managing multiple calendars, coordinating meetings, taking meeting minutes, preparing briefing notes, data entry, editing and proofreading documents, arranging travel plans, drafting itineraries and agendas, flagging important deadlines, coordinating staff meetings and events, developing PowerPoint presentations, drafting letters, tracking and responding to donations, preparing reports to the Board, funders, and donors as needed, organizing events, and responding to requests as well as providing tech support to the ED. Additionally the EA will regularly access documents and resources as requested by the ED, and manage the expenses and submissions related to credit card and cheque requisition submissions. The EA will monitor and update the Operations Plan, flagging strategic priorities.
  1. Research and Writing
  • Assisting with research, analysis, and writing related to various projects including the Decolonized Harm Reduction Framework, Culturally Supportive Housing Toolkit, 3-year Indigenous Alcohol Harm Reduction research initiative, 5-Year Housing Strategy, and other research projects, including annotated bibliographies. More specifically, this position will take a lead role in desk-top publishing and drafting the 5-Year Housing Strategy
  1. Communications
  • Developing staff memos, social media management, fundraising and web site maintenance.
  1. Housing Development
  • Coordinating meetings House Managers, following up with meeting minutes and tracking the completion of action items
  • Active involvement in all aspects of pre-planning, planning, creation of an operations plan and opening of housing along with programming.
  1. Projects
  • Proposal and grant writing; A minimum of five successful proposal submissions are expected annually:
    • Interim and final report writing. Liaising with the Projects Manager.

REQUIRED EDUCATION AND EXPERIENCE

  • Minimum education level is a bachelor’s degree in a field related to the work (public/business/office admin, community planning, and or project management), with preference to a Masters.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint), Adobe Acrobat, Canva, as well as Social Media platforms.
  • Experience or personal insights into working cooperatively and non-judgmentally with people with disabilities, lived experience, addictions, etc.
  • Experience working with Indigenous peoples and an awareness of the impacts of colonization.
  • Preference given to those with experience working at non-profits.
  • Preference given to those with experience in coordinating events and community engagement.
  • Requires a valid driver’s license.

Must have demonstrated writing skills (those short-listed will be required to complete a research and written assignment) and demonstrate knowledge of proposal writing elements.

  • Required to consent to the Ministry of Justice Criminal Record Check for Working with Vulnerable Adults
  • Preferred Naloxone Overdose Training and Certification
  • Preferred Non-Violent Crisis Intervention Certification

SKILLS & ABILITIES

  • Ability to work professionally, effectively, and non-judgmentally with a broad range of personalities, needs, cultures and abilities.
  • Ability to work under pressure and exercise good judgment in a variety of situations.
  • Ability to work independently, flexible, and adaptable to various competing demands.
  • Demonstrate proactive approaches to problem-solving with strong decision-making capability.
  • Ability to demonstrate strong written and verbal communication skills.
  • Demonstrated ability and success in proposal writing and program development.
  • Skilled in developing PowerPoints, Posters, and Reports.
  • Ability to demonstrate organizational and administrative skills.
  • Ability to handle confidential information with discretion.
  • Ability to effectively manage time to complete and prioritize a variety of tasks within a given timeline, with adherence to important deadlines.
  • Ability to work both independently, take initiative when necessary, and work collaboratively as part of a team.
  • Ability to demonstrate an understanding of the intergenerational trauma that occurs because of colonization, Residential Schools, Sixties Scoop, and other oppressive systems as well as the history of Indigenous peoples in Canada
  • Progressive understanding of persistent mental illness, addictions and other challenges and how these impact people’s overall health, wellbeing, and quality of life
  • Ability to work in a holistic, professional, and non-judgmental manner as you are working with a broad range of personalities, needs, cultures, lived experiences and abilities Ability to effectively respond and adjust to unexpected events, assess high risk situations, problem-solve, provide crisis intervention and manage conflict in a culturally supportive manner

WORKING CONDITIONS

  • Ability to use stairs
  • Ability to drive – position requires valid drivers license
  • Ability to complete repetitive tasks (such as sitting, standing, walking and bending)

ADDITIONAL NOTES

  • Preference will be given to qualified candidates with Indigenous ancestry.
  • The ACEH values strength in diversity. As an inclusive employer that celebrates the gifts of all its staff, the ACEHS encourages members of the 2SLGBTQQIA+ community to apply.
  • Interested candidates are asked to submit a resume and cover letter which highlights how your knowledge, skills and abilities will culturally support and contribute to the ACEH and our community.

HOW TO APPLY

Interested candidates should forward a resume and cover letter to jobs@acehsociety.com and cc’ director@acehsociety.com with the job title in the subject line.

OR APPLY ONLINE

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