Aboriginal Coalition to End Homelessness Society

Executive Assistant to the ED Job Posting


The Executive Assistant is responsible for the administrative capacity development of the Aboriginal Coalition to End Homelessness, is required to provide a broad range of support to assist the Director to respond to the overall vision and strategic directions of the Society. The position works closely with senior management staff.


There are four primary focuses of the position: Assisting the Director, Research Support, Communications, and Projects.

Job Deliverables

1. Assisting the Director

· Daily consultations:

o Completing a broad variety of administrative tasks including managing various calendars and coordinating meetings, taking meeting minutes, preparing briefing notes, data entry and financial updates, editing and proofreading documents, drafting itineraries and agendas, flagging important deadlines, developing PowerPoint presentations, drafting letters, tracking and responding to donations, preparing reports to Board, funders, and donors as needed.

· Opportunities to support and shadow at various meetings

2. Research and Writing Support

· Assist with research, analysis, and writing related to various projects including the Decolonized Harm Reduction Framework, Culturally Supportive Housing Toolkit, 3-year Indigenous Alcohol Harm Reduction research initiative, and others.

3. Communications

· Communications: staff memos, social media management, fundraising and web site maintenance.

4. Projects

· Proposal and grant writing

· Interim and final report writing


· Education equivalent to a bachelor’s degree in a field related to the work (Indigenous studies, social work, public/business/office admin, etc.)

· Required to have a drivers license and working vehicle

· Proficient in Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat, as well as Social Media platforms

· Experience or personal insights into working cooperatively and non-judgmentally with people with disabilities, lived experience, addictions, etc.

· Experience working with Indigenous peoples and an awareness of the impacts of colonization

· Preference given to those with experience working with non-profit organizations, family support, social services, and/or boards and committees

· Preference given to those with experience in coordinating events and community engagement

Skills and Abilities

· Ability to work professionally, effectively, and non-judgmentally with a broad range of personalities, needs, cultures and abilities

· Familiar with non-profit and registered charity applicable rules and regulations

· Ability to work under pressure and exercise good judgment in a variety of situations

· Strong written and verbal communication skills

· Demonstrated ability and success in proposal writing and program development

· Skilled in developing PowerPoints, Posters, and Reports

· Demonstrated proactive approaches to problem-solving with strong decision-making capability

· Ability to handle confidential information with discretion

· Time management skills, with the ability to complete and prioritize a variety of tasks within a given timeline, with adherence to important deadlines

· Ability to work both independently, take initiative, when necessary, work collaboratively as part of a team and adaptable to various competing demands

· Progressive understanding of persistent mental illness, addictions, and other challenges and how these issues impact overall health, wellbeing, and quality of life.

· Understanding of the intergenerational trauma that occurs because of colonization, Residential Schools, Sixties Scoop, and other oppressive systems as well as the history of Indigenous peoples in Canada

Rate of Pay: $27/hour.

Hours: 8 hrs per day, Monday – Friday

Location: 102-2298 Millstream Road, Victoria, BC, V9B 6H2

Term: Position available to March 2022 with a strong possibility of continuation.

Interested candidates are asked to submit a cover letter, resume, and references highlighting how your knowledge, skills, and abilities will professionally and culturally support the ACEH Society

Preference will be given to qualified candidates with Indigenous ancestry.

The ACEH values strength in diversity. As an inclusive employer that celebrates the gifts of all its staff, the ACEH encourages members of the 2SLGBTQQIA+ community to apply.

WHO WE ARE: The ACEH is a non-profit, registered charitable organization and housing provider with a vision to lead long-term, systemic change to better meet the needs of our people living away from home and experiencing homelessness. Our work is centered on the voices of Indigenous peoples who have shared their immediate needs, lived experiences, and perspectives on solutions. Through research and experience, we have learned that a culturally supportive model of care is key, and strategies that include cultural supports provide better outcomes in terms of transitioning and sustaining housing for Indigenous people experiencing homelessness. Our goal is to build a culturally safe community and provide opportunities for reconnection to family and ancestral lands, culture, and tradition, to strengthen Indigenous identity and purpose.

Reference ID: Executive Assistant to the ED

Job Type: Full-time

Salary: From $27.00 per hour

To apply for this job email your details to jobs@acehsociety.com