Aboriginal Coalition to End Homlessness Society

Job Deliverables The Executive Assistant is responsible for the administrative capacity development of the Aboriginal Coalition to End Homelessness, is required to provide a broad range of support to assist the Executive Director (ED) to respond to the overall vision and strategic directions of the Society. The position works closely with senior management staff.

NOTE: The ED is refocusing priorities/responsibilities between July 2021 and the end of March 2022 on housing development and research. Regular ED responsibilities will be assumed by the current Associate Director. There is a strong possibility of continuing in this position after March 2022 but in a more traditional ED role or an extension of this term role.

KEY RESPONSIBILITIES

There are five primary focuses of the position: Assisting the Director, Research Support, Communications, and Projects.

Job Deliverables

1. Administrative

· Daily consultations:

o Completing a broad variety of administrative tasks including managing multiple calendars coordinating meetings, take and distribute meeting minutes, prepare briefing notes, data entry and financial updates, editing and proofreading documents, arranging travel plans, drafting itineraries and agendas, flagging important deadlines, developing PowerPoint presentations, drafting letters, tracking and responding to donations, preparing reports to the Board, funders, and donors as needed, organizing events, and responding to requests

· Oversight and leadership to plan two annual events: Staff Wellness and Staff Christmas.

2. Research and Writing

· Assist with research, analysis, and writing related to various projects including the Decolonized Harm Reduction Framework, Culturally Supportive Housing Toolkit, 3-year Indigenous Alcohol Harm Reduction research initiative, 5-Year Housing Plan, and other research projects, including annotated bibliographies.

3. Communications

· Develop staff memos, social media management, fundraising and web site maintenance.

4. Housing Development

· Coordinate meetings with House Manager and Staff at the Culturally Supportive House; follow up with meeting minutes and tracking the completion of action items; primary contact for the management of harm reduction supplies for the Indigenous Alcohol Harm Reduction Program; provide administrative support to the CSH registered nurse.

· Take a lead role in research, desk-top publishing and drafting the 5-Year Housing Plan.

· Active involvement in all aspects of pre-planning, planning, creation of an operations plan and opening of housing along with programming.

Projects

· Proposal and grant writing.

· Interim and final report writing.

· Create one page project summaries and budgets.

EDUCATION AND EXPERIENCE REQUIREMENTS

· Education equivalent to a bachelor’s degree in a field related to the work (public/business/office admin, community planning, and or project management)

· Proficient in Microsoft Office (Word, Excel, PowerPoint), Adobe Acrobat, Canva, as well as Social Media platforms

· Experience or personal insights into working cooperatively and non-judgmentally with people with disabilities, lived experience, addictions, etc.

· Experience working with Indigenous peoples and an awareness of the impacts of colonization

· Preference given to those with experience working

· Preference given to those with experience in coordinating events and community engagement.

Skills and Ability

– Ability to work professionally, effectively and non-judgmentally with a broad range of personalities, needs, cultures and abilities

– Ability to work under pressure and exercise good judgment in a variety of situations

– Ability to work independently, flexible, and adaptable to various competing demands

– Demonstrated proactive approaches to problem-solving with strong decision-making capability

– Strong written and verbal communication skills

– Demonstrated ability and success in proposal writing and program development

– Skilled in developing PowerPoints, Posters, and Reports

– Excellent organizational and administrative skills

– Ability to handle confidential information with discretion

– Ability to effectively manage time to complete and prioritize a variety of tasks within a given timeline, with adherence to important deadlines

– Ability to work both independently, take initiative when necessary, and also work collaboratively as part of a team

– Understanding of the intergenerational trauma that occurs as a result of colonization, Residential Schools, Sixties Scoop, and other oppressive systems as well as the history of Indigenous peoples in Canada.

Rate of Pay: $27/hour.

Location: 102-2298 Millstream Road, Victoria, BC, V9B 6H2

Term: Position available starting July 19th 2021 – March 2022 with a strong possibility of continuation with potential modifications after March 31st, 2022.

Interested candidates should forward a resume and cover letter with Executive Assistant Application in the subject line outlining how your knowledge skills and abilities will contribute to this role.

Preference will be given to qualified candidates with Indigenous ancestry.

NOTE:

Application Deadline – October 15, 2021 by 3 PM

Those shortlisted will be contacted to participate in interviews on November 3rd and 4th 

ADDITIONAL INFORMATION

WHO WE ARE: The ACEH is a non-profit, registered charitable organization and housing provider with a vision to lead long-term, systemic change to better meet the needs of our people living away from home and experiencing homelessness. Our work is centered on the voices of Indigenous peoples who have shared their immediate needs, lived experiences, and perspectives on solutions. Through research and experience, we have learned that a culturally-supportive model of care is key, and strategies that include cultural supports provide better outcomes in terms of transitioning and sustaining housing for Indigenous people experiencing homelessness. Our goal is to build a culturally safe community and provide opportunities for reconnection to family and ancestral lands, culture, and tradition, to strengthen Indigenous identity and purpose.

The Aboriginal Coalition operates the Culturally Supportive House, which includes an Indigenous Alcohol Harm Reduction Program, Spaken House for women, with priority to those fleeing violence, an Outreach Department, transitions individuals into independent housing, and offers pathways to healing and recovery.

Reference ID: Executive Assistant

Application deadline: 2021-10-15

Job Type: Permanent

Salary: From $27.00 per hour

To apply for this job email your details to jobs@acehsociety.com