Human Resources Assistant

Are you a Human Resources assistant who is a self-starter, with a passion for working with a growing non-profit organization that supports Indigenous peoples experiencing homelessness? The Aboriginal Coalition to End Homelessness Society (ACEHS) is seeking an HR Assistant to support the HR Manager to implement optimizing performance initiatives

About us:

We are a non-profit, registered charity and housing provider whose sole focus is to support Indigenous peoples experiencing homelessness with a vision to lead long-term systemic change to better meet the needs of our people living away from home and experiencing homelessness.

JOB DETAILS

START DATE: Available immediately

SALARY: $23-$25 per hour depending on experience and education

HOURS: Monday – Friday, 40 hours per week

POSITION TYPE: Full time, salaried. This position qualifies for company paid health and dental benefits!

Responsibilities

• Participate and support the full cycle recruitment and hiring practices and procedures necessary to hire a workforce that aligns with the Society’s mission, vision, and values. Will be required to work with supervisors and managers to screen and interview candidates, conduct reference checks, extends job offers, verifies certifications and other job-related requirements, conducts new-employee orientations, and exit interviews.
• Support the HR Manager in completing tasks as required including but not limited to:
  • Tracking vacation days, wellness days, and time off requests
  • Maintaining personnel files (both electronic and physical files)
  • Ensure employee information is up to date with benefits provider
  • Update required tracking forms and programs with current employee info (ie Quick Books, HR tracking, benefits provider etc.)
  • Draft employment contracts
• Work closely with the HR manager to develop strategies that align with the operations plan and the goals related to organizational design, succession management, change management, workforce planning, employee engagement, recognition, and performance management.
• Review and update HR policies & procedures based on current Employment Standards Act and WorkSafeBC regulations.
• Conduct new employee orientation, ensuring all required new hire paperwork is completed and inform new employees about organization’s Human Resources policies and procedures, co-ordinates employee introduction with their manager.
• Support the research and implementation of the HR Information System and Records (HRISR).
• Support the HR Manager in investigations and responding to formal complaints as required.
• Support the promotion of employee morale, engagement, fairness, diversity, and equity.
• Support the HR Manager with the research and implementation of new projects, programs, and policies.
• Completes new employee benefit enrollment for eligible employees and responds to employee questions related to their benefit packages.
• Conducts organization-wide orientations.
• Monitors staff absenteeism and participates in the attendance management process, preparing letters, calendars, meeting questions, etc.
• Processes employee changes such as employee status changes and address changes.
• Opens new employee personnel files and maintains current employee files, both electronic and hard copy, keeping them accurate, current, and archiving as required, including file purging.
• Monitors employment requirements and notify staff of near expiry dates. This includes Criminal Record Checks (CRC’s), educational requirements related to employment positions, TB testing, driver’s abstracts, proof of business insurance, food safe, first aid, etc.;

Required Qualifications, Skills, and Abilities

• Minimum 1-2 years of HR experience.
• Completion of a certificate in HR/related field or equivalent.
• Ability to effectively respond and adjust to unexpected events, problem-solve, and manage conflict in a culturally supportive manner.
• Strong organizational skills with a high attention to detail.
• Ability to work independently and effectively respond to and manage competing demands while adhering to deadlines.
• Effective written, electronic, and verbal communication skills to facilitate interprofessional collaborative practice, healthy and culturally safe environments, and a respectful workplace for community members, staff, guests, and volunteers.
• Ability to work in a holistic, professional, and non-judgmental manner as you are working with a broad range of personalities, needs, cultures, lived experiences and abilities.
• Understanding of the intergenerational trauma that occurs because of colonization, Residential Schools, Sixties Scoop, and other oppressive systems as well as the history of Indigenous peoples in Canada.
• Possession of valid Class 5 Driver’s License required for some positions.

Preference will be given to qualified candidates with Indigenous ancestry.

The ACEH values strength in diversity. As an inclusive employer that celebrates the gifts of all its staff, the ACEH encourages members of the 2SLGBTQQIA+ community to apply.

Interested candidates are asked to submit a resume and cover letter to jobs@acehsociety.com which highlights how your knowledge, skills and abilities will culturally support and contribute to the ACEH and our community.